Email add-on - Instructions


Introduction
Download
Initial Setup
Creating the Fixture File
Sending the Files
Receiving and Importing Tips

Introduction

The idea of the Email add-on program is to simplify the entry of tips for people who have email, but do not have direct access to the main program, for instance they may be at a different location. They will send you their tips as files attached to an email, which can then be automatically imported into the main Organiser program.

The Email Tipper program can also be used to produce a print out of selections that can be faxed in to you.

Prior to the start of the season you will email, (or get them to download or send on diskette) your remote tipper the two files required so that they will be able to email/fax you their tips each week. One of these files is the program that they will use and the other contains information about the competition and the fixtures, and must be created by you by running this program.

We suggest following this FAQ page step-by-step.

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Download

You can download the free Email add-on here.

Once you have downloaded the file you need to 'run' it to install it. The Email add-on should be installed into the same folder as the main program.

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Initial Setup

Before running the Email Tips Organiser (emailorg.exe) file there are some steps that you will need to take in the main program.

  1. You will need to set up your options first. These are the options that you might select (for example a knock out competition, wildcards or margin game) that will available to your remote tippers.

  2. You will need to add your remote tippers and assign them a competitor ID that must be unique.
    You should also set up some sort of password for them in the main program, as otherwise your local tippers could put in or alter the remote tippers' selections. You have three options:

The next step is to create the fixture file by running the Email Tips Organiser program.

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Creating the Fixture File
You can now run the Email Tips Organiser program (called emailorg.exe) and create the file (called fixtures.dat) that contains information about your competition set-up and the fixture information. If you change the rules of your competition or alter the order of the fixtures in the main program after you have sent your remote tippers this file then you must send them an updated file by running the email tips organiser program again.

The Email Tips Organiser program should be installed and run in the same folder as your main program.

  

Return email address
The program that you send them will try to email the files automatically to the "Return Address" that you specify, but if that fails they should attach the file and email it manually.

File suffix for returning email
Once your remote competitors have created their tips they must email to you the resultant file as an attachment. This file is a small binary file called Rnnxxxxx.FTS (where nn is the round number and xxxxx is the Competitor ID. The suffix is defaulted with *.fts, however if you are an organiser running separate competitions, you might like to rename them, eg *.afl or *.nrl.

Enable email button
Turning off this feature will cause the remote program to save the tips to a file on disk, and prompt your remote tippers to email the tips file to the return email address as an attachment.

Having pressed the "create file" button, the file called fixtures.dat will be created and placed in the folder that you installed the main program. You can now send this file (along with one other) to your remote tippers.

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Sending the Files

The remote tippers will require two files prior to the start of the season:

1. RemoteTipperInstall.exe - the program & help files
2. fixtures.dat - the competition & fixture information

RemoteTipperInstall.exe is a self-extracting executable file (install program), so that your competitors can easily install the program onto their local drives, as it will automatically create directories and icons for them. You will find this file in the folder/directory into which you installed this program.
Fixtures.dat contains information about your competition set-up and the fixture information and must be created by you by running your email tip organiser program.
Both of these files should be present in the folder where you installed the main program. If fixtures.dat is not present then you will need to create it. Before creating it, we suggest checking that you have setup your main program properly.

If both of these files are present then you can now email them to your remote tippers (or get them to download or send on diskette) along with their competition ID and password (if specified).
If you have trouble when you email these files, or your remote tippers have trouble when they receive the files refer to Email Problems for potential solutions.
You should tell your remote tippers to save the above two files in the same folder before running the program RemoteTipperInstall.exe.
Having sent these files to your remote tippers you are now in a position to receive and import tips.

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Receiving and Importing Tips

As tips files are received they will need to be saved into a single folder.
Generally, double clicking on the attachment will copy the tips file to the Emails folder underneath the folder containing the main program.

If double clicking (executing or running) fails then you will need to save or detach the attachment into that folder manually. Refer to your email application's help to find out how to save an attachment to your hard disk.

Having received the tips you can now import them into the main Organiser program. You should click on the Import button on your list of competitors, point it at the folder that contains the files and import them. A report will be generated listing the tips imported together with any problem. This file is called Rnn_imps.txt (where nn is the round number). It doesn't matter if you import someone's tips twice, as the later selections will overwrite the earlier ones. If you import twice in the same round then the report is added to the end of the existing report file.

If you want to import the tips to a different local directory to the one that you previously specified then run the file tipcopy.exe (found in the same folder as the main program), and select the new path on the Configuration tab.